Xerox Workcentre 7845 Setup

Xerox Workcentre 7845 is a multi-functional printer that offers print, copy, scan, and fax standard options. In addition, it provides complete convenience and flexibility to workers for accessing the printer control panel from any computer in the office. The touchscreen controls are simple to operate, and the control panel is easier to use than ever. With the help of drivers, you will be able to access the printer wirelessly from any workstation or mobile device. The Xerox Workcentre 7845 printer comes with the latest security technologies and has partnered with McAfee, Cisco, and KeyConnect to provide the best-in-class security features. Let’s see in detail about the Xerox Workcentre 7845 setup in the further sections.

Xerox Workcentre 7845 Setup

Xerox Workcentre 7845 Setup
  • Unbox the printer and its accessories from the package.
  • Remove all the packaging materials from the printer and its accessories.
  • Firmly connect the power cord between the printer and the power supply.
  • Press the Power button to turn on the printer.
  • Use the touchscreen controls to select the preferred language and time.
  • Gently pull out the paper tray from the printer.
  • Load a stack of paper into this tray and adjust the paper guides to hold the paper.
  • Now, insert the paper tray back into the printer.
  • So, this was all about unboxing and initial setup (basic). Use the computer to finish the software installation and the overall setup of your Xerox Workcentre 7845 printer.

Xerox Workcentre 7845 Driver Download

The driver is the only gateway to access the printer from any device. Printer drivers create a wireless connection between the printer and your network device. The printer driver acts as a software that converts the data into a format that the printer understands quickly. Most printers require the latest printer drivers to be installed to work fine without any issues. But it is quite important that you need to update the software from time to time to bring out the maximum performance from your printer. Let’s see in detail about driver download and installation in further sections.

For Windows

  • Turn on your Windows computer and make sure that you have a reliable Internet connection.
  • Open your default browser, type Xerox Workcentre 7845 Driver Download in the search bar, and hit the Enter button.
  • A list of websites will be displayed on your screen.
  • Click on the official Xerox website.
  • By default, Drivers & Downloads is highlighted; you need to choose specific data from the drop-down menus, like the Platform (Windows OS), Digital Front End, Category, Language, and Tag.
  • After selecting the appropriate settings, click on APPLY FILTERS.
  • A list of drivers will be displayed on your screen.
  • Read the terms and conditions to the best of your knowledge and select the checkbox to accept the same.
  • Now, click on DOWNLOAD to complete the downloading process.

    For Mac

    • Connect your Mac to a reliable power supply and turn it on.
    • Open your default browser. In the search bar, type Xerox Workcentre 7845 Driver Download and hit Enter.
    • From the list of websites, choose the official website of Xerox.
    • You will notice that the Drivers & Downloads tab is highlighted, which means you have landed on the correct website to download the drivers for your Mac.
    • You need to choose the Filters, such as Platform (your current Mac OS version), Digital Front End, Category, Language, and Tag.
    • Now, click on APPLY FILTERS; the settings get updated on the website.
    • It’s time to download the drivers for your Xerox Workcentre 7845 printer.
    • Read the terms and conditions, and if you feel everything is OK, select the checkbox to accept it.
    • Finally, click on DOWNLOAD to complete the driver download process on your Mac.
    • One thing to note is that the steps to download the drivers for your Mac computer are similar to that of the Windows operating system.

Xerox Workcentre 7845 Driver Install

  • When setting up a new printer, it is always recommended to install the latest drivers for a smooth user experience with the printer.
  • Before starting with the installation process, ensure that you close any running applications, as in some cases, it might affect the installation process.
  • As you have downloaded the printer drivers from the Xerox official site, follow the below steps to complete the installation process.
  • On your PC, go to the Downloads folder, where you will find your downloaded driver file (setup file).
  • Double-click on it to run the installation process.
  • Click Install Drivers > Install Print and Scan Drivers.
  • Follow the prompts and act accordingly.
  • Read the license agreement carefully and select the check box to accept the same.
  • Click Install. If the installer menu prompts you to restart your system, do the same to complete the installation of printer drivers.
  • If the installer menu prompts you to enter the IP address, enter the printer's IP address.
  • Click Finish to complete the installation on your computer.

Xerox Workcentre 7845 Manual

  • Downloading or viewing the Manual for your Xerox Workcentre 7845 printer is an easy process. Follow the below simple steps.
  • Power on the computer and go to your default web browser.
  • In the search bar, type Xerox Workcentre 7845 Manual and hit Enter.
  • In the Documentation section, you will be able to see the User Guide for your printer.
  • Click on Download to view the User Manual for your Xerox Workcentre 7845 printer.
  • You can also click the download icon to save the manual on your PC.
  • You will also get the User Manual with the printer package.
  • If you like to read a physical copy, you can utilize it to the fullest to know more about your printer.

Xerox Workcentre 7845 Wireless Printing

  • When it comes to efficiency and hassle-free experience in the printing world, wireless technology leads the way, and Xerox Workcentre 7845 is not behind at all.
  • You can connect the Xerox printer wirelessly to your network devices and can start performing wireless printing.
  • As the printer supports mobile printing, you can use either AirPrint (for iOS users) or Mopria Print (for Android users) to initiate the wireless printing.
  • Ensure that your printer and the device are connected to the same Wi-Fi network (your router’s network).
  • In the application, select the document that needs to be printed and choose the printer from the list to complete the wireless printing.
  • You can also use the Wi-Fi Direct feature to print wirelessly using your printer.
  • Go to your device’s Wi-Fi settings and connect to your printer’s Wi-Fi by entering the default password.
  • Now, you can start printing with your Xerox Workcentre 7845 printer wirelessly.

Xerox Workcentre 7845 Scan Setup

  • Turn on your printer. On the printer control panel, press the Home button.
  • Log in to the control panel by typing the administrator password.
  • Ensure that the latest full feature software and drivers for your printer are downloaded and installed.
  • Open the document cover.
  • Load the original with the print side facing down on the scanner glass.
  • Close the document cover.
  • You can select Scan from the control panel.
  • Touch the Scan to PC icon. A list of available computers appears on your screen.
  • Choose the desired destination device, and adjust the scan settings as needed.
  • Touch the Scan button so that the scanned copy gets passed on to your computer.

Xerox Workcentre 7845 Scan To Private Folder

  • The system administrator creates private folders to protect the data from unauthorized access, so a password always protects it.
  • Load the paper on the scanner glass or in the document feeder.
  • Press the Services Home button and then tap on Workflow scanning.
  • Select the All Templates option from the menu.
  • Select the private folder from the list.
  • On the Document Management screen, tap on Enter Password for Folder.
  • Now, you need to enter the password by using the touchscreen keyboard.
  • Touch Done, followed by OK.
  • Press the Start button to send a scanned copy to the private folder.

Xerox Workcentre 7845 Scan To Pc

  • Scanning enables you to create a digital version of your document (physical copy), which can be sent to a computer in two ways: USB connection or via a network connection.
  • Open the document cover.
  • Load the original with the print side facing down on the scanner glass or the document feeder, and close the document cover.
  • Turn on your computer.
  • On your computer, open the default printer application.
  • Click the Printer menu from the list of printers displayed on the screen and select your Xerox Workcentre 7845 printer.
  • If you are printing using the USB connection, select the USB port of the printer.
  • If you are on the network, then select the IP address or Hostname of the printer.
  • Click Home, and then choose Quick Scan or Advance Scan to save your scanned image and send it to the location specified.
  • You can use the Scan More feature to scan additional documents.

Xerox Workcentre 7845 Scan To Email

  • Before scanning to email, you must have at least one email address in the address book; also, you need to configure the email SMTP settings from the Field properties.
  • Load the document on the scanner glass or document feeder.
  • Go to the touch panel of the printer and tap on Email.
  • To enter a new email, touch the New Recipient option. Next, enter all the required information using the touchscreen keyboard.
  • If you need to add an additional email address, then tap on Add.
  • To enter an email address from the network address book, use the touchscreen keyboard to type part of the name.
  • Tap on Search. The machine lists a number of email addresses. Select the desired one and tap on Add.
  • You can also type a subject line by using the on-screen keyboard.
  • Press the green Start button to send an email to the receiver.
  • You can also access this feature by entering the IP address of the Xerox printer on your computer’s default web browser. Follow the below steps.
  • Open up your computer and go to the default browser.
  • You need to know the IP Address. You can come to know by printing the configuration page of your printer.
  • Type in your Xerox Workcentre 7845 printer’s IP Address in the search bar and hit Enter.
  • You will be able to see that there is a problem with the website’s security certificate. Choose the continue to this website (not recommended) option.
  • This will bring your printer’s page. Click on the Digital Sending tab. From there, click on the Email settings menu.
  • Now, you need to enter the SMTP Gateway settings and the email address to which you want to send the notification. Click on Apply.
  • This Scan to Email feature makes the printer stand out from its peers.

Xerox Workcentre 7845 Scan To Usb Flash Drive

  • Connect your Xerox printer to a reliable power source and turn on the printer.
  • You can easily perform the Scan to USB Flash Drive function using your printer’s touchscreen controls.
  • Place the original document on the scanner glass or document feeder.
  • Insert the USB Flash Drive into the USB port.
  • On the display screen, tap on Scan to USB.
  • To change any scan settings, use the options to change the same.
  • Press the green Start button.
  • The scanned file gets stored on your USB Flash Drive.
  • Now, you can remove the USB Flash Drive from your Xerox Workcentre 7845 printer.
  • You can insert the USB drive into your computer/laptop or mobile to view or save the scanned document.
  • This feature makes the printer very much portable compared to its peers in the same price range.

Xerox Workcentre 7845 Fax Setup

  • Before setting up fax on your printer, you need to be aware that your printer supports four ways of faxing. All 4 methods are given below:
  • A standard Fax
  • Server Fax
  • Internet Fax
  • LAN Fax
  • First, you need to load the document for faxing.
  • Press the Services Home button. From the menu, choose the Fax option.
  • Tap on Add and use the alphanumeric keypad to enter the fax number manually on your Xerox printer.
  • After entering the fax details, tap on Save.
  • Adjust the additional fax options on the Fax tab.
  • Press the green Start button.
  • Now, the printer will start its operation by scanning the loaded document and will then start faxing the document to the entered number.

How To Connect Xerox Workcentre 7845 To Computer

  • Turn on your computer. Click on the Start button.
  • On the Settings page, select Devices and Printers.
  • Choose the Add a printer option. In the Add Printer window, click on Add a local printer.
  • Under Create a new port, choose the Standard TCP/IP Port from the drop-down menu and click Next when you are done.
  • Enter the IP address of your printer.
  • Ensure that you have the latest printer drivers for your Xerox Workcentre 7845 printer.
  • Follow the on-screen instructions carefully and click on Finish to complete the connection process.
  • Now, you can view your Xerox printer by clicking the Start button and then clicking on Devices and Printers.

Xerox Workcentre 7845 Default Password

  • When your Xerox printer is available in an environment where a certain number of users access your printer, then the Authentication factor plays a handy role.
  • Here, the system admin enables Authentication to ensure that unauthorized users cannot access the printer.
  • In some organizations, you can place the identity card to access the printer when Smart Card authentication is the primary authentication method.
  • If you want to log in as the System Administrator, then press Log In.
  • Press admin, then touch Next.
  • Now, it's time to enter the password.
  • Usually, the default username will be admin, and the default password will be 1111.
  • Finally, touch Done.

How Do I Clean My Xerox Workcentre 7845?

  • To obtain the best print quality and performance over the years, you need to clean your printer on a regular basis.
  • Use a soft dust-free cloth to clean the exterior as well as the interior of the printer. You have to clean the output tray, paper trays, and other exterior areas of your printer.
  • Regular cleaning keeps the touchscreen and its control panel free from dust or dirt.
  • Clean the document glass regularly. Cleaning gets rid of smears, streaks and other marks from the glass.
  • Use a clean cloth to clean the document cover and document feeder underneath.
  • Clean the document feed roller once or twice a month and this will make sure that your printer is free from issues like paper jams or deteriorating print quality.
  • As the printer is constructed with four print head lenses, clean all of them.
  • So, cleaning the machine regularly will lead to a long-lasting life and steady performance, which every one of us wants from our printer.

Xerox Workcentre 7845 Troubleshooting

Though we all live in the modern age with our latest gadgets and accessories, sometimes, due to minor or major bugs in drivers, wired or wireless connection, power supply, etc., we face printer issues that are pretty much unavoidable. Still, you can troubleshoot easily by following specific steps.

Xerox Workcentre 7845 Factory Reset

  • Resetting the Xerox printer to its factory default settings is the last thing one should do to troubleshoot any printer issue.
  • Resetting the printer to its default settings erases all the previous settings you would have made right from the purchase date.
  • As you have decided to factory reset your Xerox printer, follow the below steps.
  • Turn on your printer and then connect it to a reliable power supply, as the resetting process requires an uninterrupted power supply.
  • Go to your printer control panel and press the Login button.
  • Type your Admin password using the touchscreen keyboard.
  • Usually, the default password will be 1111. If you have changed the password, then enter the new one.
  • Press the Home button.
  • Touch Device > Resets.
  • Tap on Reset to Factory Defaults.
  • When the confirmation message displays, tap on the Reset button.
  • All the jobs, presets, applications, and device settings will now be reset. The printer will now be returned to its original factory state.
  • Once the reset process gets completed, the printer restarts. The installation wizard starts up and will guide you through the setup process.
  • Now, you can start setting up your Xerox Workcentre 7845 printer.

Xerox Workcentre 7845 Not Printing In Color

  • Ensure that the printing preference is set to color.
  • If you are printing from a Word document, then follow the below steps.
  • Go to File and then click on Print.
  • Click on Printer Properties and go to Paper Quality.
  • Make sure that the color option is selected and click on OK.
  • If you are making a printout from your browser, then open the browser and right-click on it. Select the Print option.
  • Change the color menu from black and white to color.
  • Now, take a printout and see whether the issue persists.
  • If you are still facing the not printing in color issue, then run the printer troubleshooter.
  • Go to the Start menu and then click on Settings.
  • Click on Update & Security.
  • You will find the Troubleshooter. Click on it.
  • Click on the additional troubleshooter, you will be able to see the Printer option.
  • Click on Run the troubleshooter and once it gets completed, restart your computer.
  • Now, try to print a document on your Xerox Workcentre 7845 printer.

Xerox Workcentre 7845 Error Codes

  • The error codes usually pop up when there is an issue with the printer, and you need to sort them out as soon as you notice them.
  • Alert messages and fault messages inform you about your printer’s condition. At times, they are meant to warn you about the printer’s condition.
  • We have given some of the error codes and their descriptions in the below section.
  • 303 - Communications Error, 305 - Duplex Automatic Document Feeder (DADF).
  • 312, 313 - Finisher, 310 - Fusing.
  • 324 - Toner Cartridge Empty, 371 - 375 - Paper Tray Feed.
  • 377 - Sensor / Interlock Fault, 391 - Drum Cartridge / Waste Toner.

Xerox Workcentre 7845 Xps Option Not Enabled

  • The error usually occurs when a class driver is in use on Windows 8 or 10 or when the print job was sent to the printer from the XPS version of the print driver.
  • Your printer does not support the XPS option unless you paid for that feature.
  • Remove all Xerox print drivers from the Windows OS you are running, then install the PS driver from
  • You can, however, enable the XPS option by following the below steps.
  • Click on the Windows Start menu and then click on Settings.
  • Click on Printers & Scanners, select the printer you wish to remove, and press “Remove Device.”
  • Now that the printer is removed, re-add the printer and see whether the XPS option is enabled or not.

Xerox Workcentre 7845 Stuck Powering On

  • There could be as many reasons for the occurrence of the problem (Stuck Powering On). Here, we will be discussing a few causes along with their solutions in the below section.
  • Confirm that the printer’s power cord is properly plugged into the electrical outlet.
  • If the connection is not stable, then turn off the printer, plug the connections properly, and then see whether the issue persists or is gone.
  • In case there is a power shutdown in your area, and you have plugged your Xerox Workcentre 7845 into an uninterrupted power supply (UPS), use an extension cord designed to handle the electrical supply of the printer.
  • If your printer is connected via a wired network, then unplug the network cable and see whether the printer comes back to life.
  • If you see any error code on your printer’s touchscreen, contact your manufacturer and tell them about the error code or error message.

Xerox 7845 Scan To Email Not Working

  • If you have completed your printer setup and have tried adding the email to the address box, the scanned copy doesn’t get received at the destination device when you press the Scan button.
  • This happens when the device is set to a server that does not support sending outside of the domain.
  • The issue can also occur when there is a problem with the authentication process or the SMTP Gateway settings are incorrect.
  • There is also a possibility that the emails might be going to the junk folders.
  • Go to general setup > configuration report and view your software version.
  • Always ensure that you have updated to the latest software version.
  • These are some of the reasons for Scan to Email not working.

Xerox Workcentre 7845 Fuser Error

  • You can get rid of the fuser error by following the below steps.
  • Power off the printer and unplug the power cord.
  • Wait for a few minutes and plug the power cord back into the printer.
  • Press your Xerox printer’s Power button to turn it on.
  • Replace the fuser assembly if necessary.
  • Usually, you need to replace the fuser assembly after every 2,00,000 page impressions, but it totally depends on your printer model.
  • We hope that these steps would have helped you in setting up your Xerox Workcentre 7845 printer and troubleshooting its issues.