Quick Guide On How To Install Ricoh Printer

Ricoh Printer Setup

Ricoh produces highly reliable printers with strong security known for their printing capacity, speed, and quality. These printers can print up to 20 pages per minute and come with both scanning and printing capabilities. Follow simple steps given below to know how to install Ricoh printer

How To Install Ricoh Printer

Install Ricoh Printer Driver On Windows

  • Open a web browser on your computer and go to the official Ricoh site.
  • Click on Supports and Downloads. Type the product name in the Search for Downloads textbox and then click the Search icon.
  • Click on the printer from the search result and this will take you to the Software License Agreement page. Click agree.
  • On the next page, choose your OS.
  • Download the printer driver.
  • Run the downloaded printer driver setup file on your computer and follow the instructions to complete the installation.
  • You can also install the Ricoh printer driver from the Windows Control Panel.
  • Click on the Windows icon and type Control Panel in the search bar. Click on Control Panel.
  • In the Control Panel window, click on Devices and Printers.
  • Click on Add a printer and follow the on-screen instructions to complete the installation process.
  • Once you’ve completed the procedure, click Finish to complete how to install Ricoh printer.

Install Ricoh Printer Driver On Mac

  • In your web browser, go to the official Ricoh printer site.
  • Click on Supports and Downloads. Click Find Mac downloads.
  • On the next screen, type the product name and then click Search.
  • Select your Ricoh printer. On the next screen, click Download.
  • The printer driver will be downloaded automatically.
  • Open the System Preferences window on your Mac (either from the Dock or from the Apple menu).
  • Select Print and Fax.
  • Click on the Plus icon. Find your printer in the list, click and select it, and then click Add.
  • Follow the instructions on the screen and complete the printer driver installation.

Install Ricoh Printer Driver In Ubuntu

Add a printer from the CUPS web interface:

  • On your web browser, go to the CUPS web interface.
  • Click CUPS administrator > Adding Printers and Classes Printers > Add a printer
  • Perform the on-screen instructions to complete the installation.

How To Install Ricoh Printer Drivers Without CD

Check out the model of your Ricoh printer. To find the model, see your printer’s front side as the model number is displayed on the front door.
  • Connect the printer and computer with a USB cable.
  • Ensure that the computer is connected to the Internet.
  • Download the printer driver from the printer manufacturer page.
  • To begin the installation, double-click the downloaded file.
  • Carry out the on-screen instructions to complete the setup.

How Do I Connect My Ricoh Printer To My Computer?

  • Plug the printer’s power cable into an electrical outlet and make sure the printer is turned on.
  • Using a USB cable, connect the printer to your computer.
  • Go to the Control Panel. Click View Devices and Printers.
  • Click on Add Printer and follow the on-screen instructions to complete how to install Ricoh printer procedure.

Ricoh Printer Toner Replacement

The printer displays a message indicating to replace the print cartridge if the toner has run out of ink. To replace the toner cartridge, follow the steps given below:

  • Open the front cover of the Ricoh printer.
  • Gently, remove the used toner cartridge.
  • Unwrap a new toner cartridge and insert it into the printer.
  • Close the cover of the printer.

Note: While adding or removing a toner, do not turn off the main power to the printer. Also, do not shake the toner cartridge.

Ricoh Printer Default Password

The default printer password is required to access the Web Image Monitor. If you wish to reset the password, you need to access Web Image Monitor in the administrator mode.

  • Launch your default web browser.
  • Enter the password and then click Login. The default password is password.

Note: Change the password frequently. If the user is logging in to the machine through Web Image Monitor, then logging on from the machine’s control panel is disabled.

Common Ricoh Printer Troubleshooting

When you see an error message on your printer, you can resolve it by following simple troubleshooting steps. The most common printer errors are related to printer connectivity, paper feeding, print quality, etc. We have discussed how to install Ricoh printer, few Ricoh printer issues and their troubleshooting steps. For more assistance, click the CALL button provided on this page.

Ricoh Printer Not Printing

  • Check if the power cord is firmly plugged into an electrical outlet.
  • Ensure that the paper is loaded in the main tray.
  • Ensure that you are using the correct interface cable to connect the printer to your computer.
  • If the printer flashes red light, then there is an error with the printer. Check for an error message on the printer’s dashboard and solve it.
  • Bluetooth signal can also be the reason for this error. Ensure that the Bluetooth interface unit is installed properly and check for the blockages.
  • If the printer is still not printing, try contacting our professionals for assistance.

Ricoh Printer Not Recognizing Paper

  • See if you have loaded the paper that is supported by the printer.
  • If the paper in the tray is not loaded properly, then the printer may not recognize the paper.
  • See if you have loaded enough paper in the tray.
  • If the paper settings mismatch with the paper loaded in the tray, you will face this issue.
  • Open the paper tray and reload the paper.
  • Set the paper settings correct and see if the issue has been fixed.

Fix Ricoh Printer Error Codes

Paper type or size mismatch error:

This error is caused by the incorrect document type selected in the print application. To fix this error code, change Set Sub Paper Size to Auto.

Error - Printer settings could not be saved. Operation could not be completed:

This error occurs when you disable or stop the Windows Firewall Service. If you experience this error while sharing a printer file, set Windows Firewall Service to Automatic and then start the service.

No KCMY cartridge:

No new cartridge is inserted or it is not inserted properly. Install the print cartridges properly to clear the error.

Warning out of paper/ Load Paper:

Reload the tray with printer-supported paper.

Maintenance Error:

The Ricoh printer is flushing or cleaning its print head. Wait for few minutes.

Ricoh Printer Print Quality Issues

If the paper is loaded improperly, the print quality error occurs.

Light or faded print:

Install the new toner cartridge to improve the print quality. Also, adjust the print resolution and turn the toner save mode off.


The paper may be defective. Try reprinting on it. The moisture content of the paper might be uneven. So, try different kinds of paper.

Background scatter:

Change the printing layout. Adjust the print resolution in the printer properties while printing to complete how to install Ricoh printer print quality issues.

Ricoh Printer Offline

Change the printer options in Control Panel:

  • Go to the Control Panel window and click on the Devices and Printers option.
  • Right-click the Ricoh printer and choose See what’s printing option from the drop-down menu.
  • Now, go to the Printer tab. The Use printer offline option should be unchecked.
  • Make sure that the printer is connected to the computer.
  • Restart the devices and load the paper. Then try to print.
  • Check if the offline error is still popping on the screen.

Restart the spooler service:

The printer won’t print properly if the Print Spooler service is not working.

  • Hold the Windows and R keys together to open the Run dialog box.
  • Enter services.msc in the Run dialog box and hit the Enter button.
  • The Services window appears on the screen.
  • Right-click the Print Spooler service and then choose the Restart option.
  • Once the Print Spooler gets restarted, you will be able to fix the Ricoh printer offline error.

For more assistance on how to install Ricoh printer and its troubleshooting steps, feel free to contact our technical experts.